CTEVT Pre-Diploma Classified Scholarship Online Application Notice 2083
The Council for Technical Education and Vocational Training (CTEVT), Office of the Controller of Examinations, Sanothimi, Bhaktapur, has issued an urgent notice regarding online application forms for classified (free) scholarship quotas in various pre-diploma level programs for the academic session 2083/084.
For admission to classified (free) scholarship quotas determined in constituent, partnership, TECS, and private institutions operated, affiliated, or approved by CTEVT, applications are invited from Nepali citizens who have appeared in all subjects of the SLC/SEE examination from government or community schools and who meet the qualifications specified below, as per the Examination Regulations, 2083.
Eligible applicants must submit the Online Application Form properly through the ITMS Online system of the Office of the Controller of Examinations by 2083/02/13. Applicants who meet the minimum qualification must pay the application fee online and submit the Online Application Form by selecting the program, province, preferred institutions, and quota category applicable to them.
A Nepali citizen may submit an Online Application Form for only one program in one province under the classified (free) scholarship quota. Competition, merit list publication, and admission recommendation will be carried out only at the same provincial level. For the academic session 2083/084, an applicant may apply online for only one program under the pre-diploma level classified (free) scholarship.
Classified Scholarship Details
Classified (free) scholarships will be provided to Nepali citizens in each academic program at CTEVT constituent, partnership, TECS, and privately operated institutions on the basis of approved quotas at the pre-diploma level.
Scholarship Quota Based on Approved Seats
Scholarship Type: Classified (Free)
For each academic program with 20 approved seats: 1 seat
For each academic program with 30 approved seats: 2 seats
For each academic program with 40 approved seats: 3 seats
For each academic program with 48 approved seats: 4 seats
Based on the details of institutions affiliated or approved by the Standard Determination Division, Technical Division, and TECS Division of CTEVT, the classified (free) scholarship quotas for the following programs are as follows.
Program-Wise Classified Scholarship Quotas by Province
Agriculture/Plant Science
Koshi: 27
Madhesh: 15
Bagmati: 30
Gandaki: 36
Lumbini: 27
Karnali: 39
Sudurpashchim: 45
Total: 219
Civil Engineering
Koshi: 39
Madhesh: 33
Bagmati: 27
Gandaki: 21
Lumbini: 51
Karnali: 30
Sudurpashchim: 33
Total: 234
Computer Engineering
Koshi: 21
Madhesh: 33
Bagmati: 6
Gandaki: 6
Lumbini: 18
Karnali: 3
Sudurpashchim: 6
Total: 93
Electrical Engineering
Koshi: 12
Madhesh: 24
Bagmati: 12
Gandaki: 6
Lumbini: 18
Karnali: 9
Sudurpashchim: 3
Total: 105
Automobile Engineering
Gandaki: 3
Lumbini: 11
Total: 18
Mechanical Engineering
Madhesh: 2
Bagmati: 2
Lumbini: 9
Total: 14
Electronics Engineering
Lumbini: 3
Total: 3
Ref. & AC Engineering
Lumbini: 3
Total: 3
Livestock Production/Animal Health
Koshi: 18
Madhesh: 23
Bagmati: 42
Gandaki: 27
Lumbini: 12
Karnali: 15
Sudurpashchim: 18
Total: 165
Survey Engineering
Koshi: 9
Madhesh: 15
Bagmati: 6
Lumbini: 21
Karnali: 6
Sudurpashchim: 12
Total: 78
Culinary Arts
Gandaki: 3
Total: 3
Hotel Management
Lumbini: 5
Total: 5
Computer Application & Secretarial Management
Lumbini: 3
Total: 3
Social Mobilization
Gandaki: 3
Total: 3
Entrepreneurship Development
Gandaki: 3
Total: 3
Veterinary Science
Koshi: 6
Lumbini: 21
Karnali: 15
Sudurpashchim: 6
Total: 60
Total Scholarship Quotas by Province
Koshi: 132
Madhesh: 145
Bagmati: 130
Gandaki: 109
Lumbini: 197
Karnali: 117
Sudurpashchim: 123
Grand Total: 1,049
If full-fee programs cannot be conducted in any educational institution, the above quota numbers may decrease. If additional institutional programs are approved, the above quotas may increase. The concerned CTEVT Provincial Office will recommend trainees for admission under the classified (free) scholarship quota only after it is confirmed that the program will be conducted at the institution.
For each academic program conducted under CTEVT institutions, the total number of scholarships will be treated as 100 percent and divided equally into two groups: general group and targeted group.
General Group
The number of seats allocated for the general group will be treated as 100 percent, and classified (free) scholarships will be provided to qualified Nepali citizens.
Targeted Group
Classified (free) scholarships will be provided to Nepali citizens from the following targeted groups who meet the prescribed qualifications. The reserved percentage specified below will be treated as 100 percent and applied to the number of seats available under each program.
Women: 25 percent
Dalit women: 3 percent
Muslim women: 2 percent
Dalit: 9 percent
Indigenous nationalities: 15 percent
Khas Arya: 17 percent
Madhesi: 9 percent
Madhesi Dalit: 3 percent
Tharu: 4 percent
Muslim: 2 percent
Persons from backward regions: 4 percent
Persons with disabilities: 2 percent
Families of martyrs, families of disappeared persons, families of injured fighters, and conflict victims: 2 percent
If a prescribed program is not conducted, scholarships under that program will not be provided. If an institution cannot conduct a program because the minimum number of full-fee applications has not been received, the institution must compulsorily inform the concerned CTEVT Provincial Office.
Students studying under a CTEVT scholarship must, after completion of study, serve at a place assigned by the Government of Nepal for the prescribed period if required by the government. For this purpose, applicants must make the declaration included in the application form.
If it is established at any time that a trainee obtained a scholarship by submitting fake documents, the Office of the Controller of Examinations will cancel the registration and recommend action against the trainee under the prevailing law. Such trainees will not be allowed to participate in any examination conducted by CTEVT for five years.
Institutions may not charge any fee from trainees recommended and admitted under scholarship, including training, practical, registration, regular examination application, library, practical, gold medal, or transportation fees.
A trainee who has once received a scholarship from a CTEVT institution will not be provided another scholarship.
Trainees recommended under the classified (free) scholarship will not be allowed to change the program later.
Academic Programs and Minimum Educational Qualifications
For the following pre-diploma programs, applicants must have passed SEE or an equivalent examination, or must have appeared in all subjects of the SEE or equivalent examination. Students who received Non Graded (NG) in the SEE result may also participate in programs at this level.
Pre-Diploma in Agriculture (Plant Science)
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Livestock Production/Animal Health
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Veterinary Science
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Civil Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Electrical Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Electronics Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Water Supply and Sanitary Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Survey Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Computer Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Mechanical Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Automobile Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Refrigeration and Air Conditioning Engineering
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Hotel Management
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Culinary Art
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Entrepreneurship Development
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Social Mobilization
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Computer Application and Secretarial Management
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Pre-Diploma in Forestry
Minimum Qualification: Passed SEE or equivalent examination, or appeared in all subjects of the SEE or equivalent examination.
Applicants who meet the entrance qualification may participate in the admission process for programs in any faculty.
Documents to Be Submitted with the Application Form
Candidates must fill out the Online Application Form for the classified (free) scholarship themselves or by visiting an institution within the deadline specified in this notice. The prescribed application fee must be paid online through the designated service providers, Connect IPS or Khalti wallet.
Applicants must upload scanned copies from the originals of the following documents:
Nepali citizenship certificate or birth registration certificate.
Minimum educational qualification certificate or equivalent academic certificate.
For government or community school applicants: Letter from the concerned local level certifying the type of school.
For TECS school applicants: Letter certified by the concerned institution.
For Dalit applicants: In the case of Dalits with different surnames not listed, a letter from the concerned local level.
For Madhesi/Muslim applicants: Letter certified by the concerned local level or District Administration Office.
For indigenous nationality applicants: For castes listed under the National Foundation for Development of Indigenous Nationalities Act, a letter from the concerned local level; and where there is more than one surname within a listed caste, an indigenous nationality certificate issued by the concerned local level office.
For Khas Arya applicants: Letter certified by the concerned local level office.
For Tharu applicants: Letter certified by the concerned local level office.
For backward remote area applicants: Letter issued by the concerned local level office certifying that the applicant studied in Achham, Kalikot, Jajarkot, Jumla, Dolpa, Bajhang, Bajura, Mugu, or Humla district, obtained the minimum educational qualification, and is a permanent resident.
For disappeared persons, martyr families, injured persons and their families, and affected persons from the People’s Movement, People’s War, Madhes Movement, and all other movements within the country: Letter certified by the concerned District Administration Office and relationship certificate.
For persons with disabilities: Disability identity card issued by the concerned Government of Nepal office.
Photograph: One recent passport-size photograph clearly showing the face, sized 35x45 mm. The photograph cannot be corrected later.
All necessary certificates required in the Online Application Form must be compulsorily included. Applications of candidates who do not include the required educational certificates and documents proving the relevant category, or who submit fake documents, will be automatically cancelled.
There will be one Online Application Form for both the general group and targeted group under the classified (free) scholarship. Applicants must select the category applicable to them in the form. Applicants eligible to apply under the targeted group will automatically be applicants under the general group as well. Applicants applying for the classified (free) scholarship will compete only at the provincial level where they submit the application form.
Application Form Submission Details
Application Form Fee: Rs. 500 only
Online Application Opening Date: From 2083/01/29
Online Application Closing Date: By 11:59 p.m. on Wednesday, 2083/02/13
Online Application Form Submission Process
Applicants must enter the Online Application Form for the classified (free) scholarship themselves within the deadline prescribed by the CTEVT Office of the Controller of Examinations. While filling out the Online Application Form, applicants must clearly mention the program, province, and category in which they wish to study and prioritize the institutions where they wish to study.
Applicants must upload a recent passport-size photograph of 35x45 mm and the required documents as prescribed. The process for filling out the online application form for the classified (free) scholarship can be viewed on the Classified Scholarship website at www.ctevtexam.org.np.
Online application forms that do not include the prescribed fee, photograph, and documents will be automatically cancelled.
After applicants complete the online process for the classified (free) scholarship application form and it is approved by the Office of the Controller of Examinations, the Online Application Acceptance Card can be printed immediately. The printed Acceptance Card is mandatory for admission and registration at the institution and must be kept safely.
Online Application Verification
The concerned CTEVT Provincial Office will be responsible for verifying the minimum educational qualifications and other documents of online applicants for classified (free) scholarship programs through the Web-Based Online Integrated Training Management System (ITMS) provided by the Office of the Controller of Examinations.
The concerned Provincial Office must begin verifying applicants’ forms from the date the online form opens. If any problem occurs during verification, the ITMS Branch of the Office of the Controller of Examinations must be informed immediately for resolution.
While verifying online entries, the CTEVT Provincial Office must check the qualifications and documents prescribed by the directive and accept the application accordingly. If applicants have insufficient details or documents, they must be given notice and time to re-upload them.
After verification and acceptance, the Application Acceptance Card Number will be generated. Only applicants whose number has been generated will be included in the merit list.
The concerned CTEVT Provincial Office will prepare the result through the above process, publish the result on the basis of the highest marks according to the institutions prioritized by applicants, and recommend candidates for admission. The result will be published on the websites of the CTEVT Provincial Office, the Office of the Controller of Examinations, and CTEVT.
For classified (free) scholarship quotas, admission recommendation and admission must be carried out only for candidates recommended for admission by the CTEVT Provincial Office. If any recommendation or admission is found to have been made irregularly, action will be taken as per the admission directive and CTEVT Act, rules, and regulations.
Selection Process
The merit list will be determined on the basis of the marks derived from the average Grade Point Average (GPA) obtained in the SEE examination, with one additional mark added as weightage for candidates who passed SEE, SLC, or Pre-Diploma level from government schools, community schools, or CTEVT constituent institutions.
For SLC examinations conducted before implementation of the letter grading system, obtained marks will be converted into average grade points to determine the applicant’s merit list.
Achievement Percentage: 90 and above
Standardized Grade Point: 4.0
Letter Grade: A+
Achievement Level: Outstanding
Achievement Percentage: 80 and above but below 90
Standardized Grade Point: 3.6
Letter Grade: A
Achievement Level: Excellent
Achievement Percentage: 70 and above but below 80
Standardized Grade Point: 3.2
Letter Grade: B+
Achievement Level: Very Good
Achievement Percentage: 60 and above but below 70
Standardized Grade Point: 2.8
Letter Grade: B
Achievement Level: Good
Achievement Percentage: 50 and above but below 60
Standardized Grade Point: 2.4
Letter Grade: C+
Achievement Level: Satisfactory
Achievement Percentage: 40 and above but below 50
Standardized Grade Point: 2.0
Letter Grade: C
Achievement Level: Acceptable
Achievement Percentage: 35 and above but below 40
Standardized Grade Point: 1.6
Letter Grade: D
Achievement Level: Basic
Achievement Percentage: Below 35
Standardized Grade Point: -
Letter Grade: NG
Achievement Level: Not Graded
If the SLC/SEE results are also equal, the merit order will be published on the basis of the Final Grade in compulsory Mathematics, Science, and English in the SLC/SEE examination, respectively.
If marks are still equal, priority will be given to candidates who passed SLC or SEE from backward remote areas. If the tie still remains, date of birth will be considered, and the older candidate will be given priority.
While filling out the online application form, applicants whose SEE was under the letter grading system must enter the Grade Point of Mathematics, Science, and English. For applicants who passed SLC before the letter grading system was implemented, the marks obtained in all SLC subjects must be entered.
For examinations before the letter grading system was implemented, GPA will be calculated using the following formula:
GPA = Σ(Grade Point × Credit Hour) / Total Credit Hour of the Grade
For recommending trainees for admission to programs under the diploma and certificate level classified (free) scholarship, the following working team will be formed at the CTEVT Provincial Office:
Director, CTEVT Provincial Office: Coordinator
Representative, Technical Education and Vocational Training Branch, provincial ministry handling education: Member
Deputy Director, CTEVT Provincial Office: Member
Information Technology Officer, CTEVT Provincial Office: Member
Officer-level employee designated by the Director: Member Secretary
Duties of the Admission and Selection Working Team
The admission process and admission-related working team will have the following duties:
Conduct and manage the entrance or selection process in a regular, systematic, transparent, and dignified manner.
Examine and verify the qualifications, entrance qualifications, certificates, and required documents of candidates participating in the admission process.
If any document is missing or unclear, immediately give the applicant time to re-upload the document with remarks.
If an applicant’s form is rejected, the reason must be clearly stated.
After completion of verification, the working team must prepare and certify a report containing the decision book, total number of applications, number of accepted applications including reverted applications, and number of rejected applications including reverted applications, and keep it on record.
After completion of the admission process, prepare and publish the main list and passed alternative list with merit order according to the criteria determined by the examination committee.
If an applicant recommended as a main candidate does not come for admission within the prescribed admission period, the next recommendation must be made from the candidates on the passed list according to merit order.
Institutions must admit successful candidates recommended for admission by the concerned CTEVT Provincial Office on the basis of merit order. Trainee registration entry and other related tasks must be carried out according to the system prescribed by the Office of the Controller of Examinations, and admission recommendation must be made within the time prescribed by the notice and guidelines of the Office of the Controller of Examinations. All records and documents related to results and admission must be kept safely.
If any stakeholder submits information, claims, objections, complaints, or if any judicial or quasi-judicial body of the Government of Nepal writes for inquiry or investigation regarding the selection and recommendation of trainees for admission, the matter must be investigated, finalized, and a reply sent to the concerned body.
Applicants with Non Graded SEE Results
While determining the merit list of applicants who have received grades in the SEE examination result, the result must be prepared as mentioned in Section 6(a) of the directive. Students with Non Graded (NG) in the SEE result will be placed after the merit list of those who have passed SEE.
Applicants who have received grades in compulsory Mathematics, Science, and English in the SEE examination will be given priority.
If marks are equal under the above provision, priority will be given to applicants who have received grades in any two subjects among compulsory Mathematics, Science, and English in the SEE examination.
If marks are still equal, priority will be given to applicants who have received a grade in any one subject among compulsory Mathematics, Science, and English in the SEE examination.
If marks are still equal, date of birth will be considered, and the older applicant will be given priority.
Admission Recommendation, Result Publication, and Admission
Admission recommendation and result publication, including merit order and institution details, will be carried out by the concerned CTEVT Provincial Offices. The published results will be placed on the website of the concerned CTEVT Provincial Office and on the website of the Office of the Controller of Examinations at www.ctevtexam.org.np.
Within 10 days of result publication, candidates must go to the recommended institution for admission with the Online Application Acceptance Card, result details published on the website, original academic qualification certificates, and original citizenship certificate or birth registration certificate.
If seats remain vacant, candidates from the passed list may be recommended as main applicants to institutions. Therefore, candidates are requested to check the notices of the concerned CTEVT Provincial Offices and contact them for information.
Other Information
At the time of admission, candidates must submit a declaration of commitment stating that they will attend theoretical and practical classes throughout the study period as prescribed by the curriculum.
Students included in the scholarship merit list who are admitted under the full-fee quota and whose registration is maintained will not be transferred to the scholarship quota even if scholarship seats remain vacant.
Notes
Admission provisions not included in this notice will be as per the CTEVT Act, rules, Examination Regulations, 2083, and guidelines/notices issued by the CTEVT Office of the Controller of Examinations.
Trainees filling out the online application form, guardians, and institutions conducting the programs are requested to compulsorily download and study the Examination Regulations, 2083/guidelines from www.ctevtexam.org.np.
Students, guardians, and stakeholders are sincerely requested to remain fully alert against anyone who creates false assurances or confusion by claiming to arrange admission or attempting to exert undue influence.
For further information, applicants are also requested to contact the concerned institution where they wish to study or the CTEVT Provincial Office.
This notice can be viewed at www.ctevtexam.org.np.
Controller of Examinations
Notice Publication Date: 2083/01/29
