Nepal Academy Services

Nepal Academy (Pragya Pratisthan) Services

Nepal Academy (Nepal Pragya-Pratisthan) is not only an intellectual center for scholars and academics. It is also a distinctive public institution that delivers various services for ordinary citizens, students, researchers, and creators. To implement its policy goals for the protection, promotion, and development of Nepal’s language, literature, culture, philosophy, and social sciences, the Academy has been operating multiple services on an ongoing basis.

The main purpose of the Academy’s service delivery is the democratization of knowledge. The library service available here, the study of rare manuscripts, the publication of academic books and journals, and national-level literary and cultural festivals help raise the country’s intellectual standard. In addition, by making its modern halls available for public programs, the Academy also provides physical infrastructure that supports cultural and intellectual discourse.

Many citizens and students remain uncertain about how to access Nepal Academy services, how to obtain permission for research, or how to submit their works for publication. This directory addresses those uncertainties and provides official, factual information on where to go for each service, which documents to submit, what fees apply, and how the process works. The goal of this article is to introduce readers to the Academy’s administrative and academic procedures so that service access becomes easier and more practical.

Service Directory: What services are available?

The main services provided by Nepal Academy can be classified as follows. This index will help you quickly identify which service you need.

A) Public Access and Visitor Services

• Information and Assistance Desk (Help Desk): For inquiries and direction support

• Bhanubhakta Smriti Library (Pragya Library): For study and reference materials

• Publication Exhibition and Sales Room: To purchase the Academy’s books and journals

• Public Program Entry: Participation in festivals and discussion sessions

B) Research, Writing, and Publication Services

• Calls for articles for journals and magazines (Article Submissions)

• Manuscript evaluation and book publication process

• Translation and cultural research support

• Access to academic data and archaeological archives

C) Programs, Festivals, and Participation Services

• National Poetry Festival and subject-focused conferences

• Academic workshops and trainings (research methodology, writing, etc.)

• Participant selection and verification services

D) Venue Booking and Physical Infrastructure Services

• Online (E-booking) and offline hall booking services

• Availability of more than seven halls and stages of different capacities

E) Awards, Honors, and Membership

• Nomination and application process for national Pragya awards

• Official information on honorary and lifetime membership

F) Official Notices and Downloads

• Archives of notices, press releases, and results

• Downloads of forms, guidelines, and policy documents

G) Institutional Support and Coordination

• MoU coordination with universities and academic institutions

• Official recommendation and verification letters

Service Detail Template

To ensure clarity and effectiveness, service details are presented using the following structure.

A) Library and Reference Study Service (Library Services)

Service Name: Bhanubhakta Smriti Library (Pragya Library) Service

Target Group: Students, researchers, writers, professors, and general readers

What is available? All books published by the Academy, national/international journals, copies of rare handwritten texts (for study), and a quiet study environment

Where to go? Nepal Academy, second and third floors, Library Department

Process: Enter through the gate, keep your bag in the locker, and register your name in the library logbook

Required Documents: Identification card (student card, citizenship card, or office card)

Fee: Free for study. Photocopying is charged at a prescribed per-page rate

Time: Office hours (10:00 AM to 5:00 PM, up to 4:00 PM in winter)

Rules: Keep mobile phones on silent mode, do not mark books, and do not bring food items inside except water bottles

B) Manuscript and Article Publication Service (Publication Service)

Service Name: Manuscript acceptance and book/journal publication

Target Group: Writers, researchers, and translators

What is available? Academic evaluation of the work, editing/improvement suggestions, and if selected, publication under the Academy’s name along with royalty

Where to go? Relevant department (Language, Literature, Culture, or Research Department)

Process:

• Prepare the article or manuscript as per the public notice (Call for Papers)

• Submit two hard copies and a soft copy (USB or email)

• Proceed through initial screening and the Peer Review process

Required Documents: Author bio-data, copy of citizenship certificate, and a self-declaration stating the work is original

Fee: Application is free

Time: 3 to 6 months for journals, up to 1 year for books

Reasons for rejection: Plagiarism, failure to meet the required format, or subject matter outside the Academy’s mandate

Hall and Venue Booking Services

This is one of the most in-demand public services of Nepal Academy. To manage it systematically, an online system has been introduced.

Available halls and capacity

• Pragya Main Auditorium: For large conferences and cultural programs (capacity: around 700+)

• Siddhicharan Hall: For mid-level seminars

• Devkota Hall: For interactions and small discussion programs

• Lekhnath Lecture Hall: For academic discussions

• Parijat Lecture Hall: For small group programs

• Pragya Dabali: Open stage for drama and folk performances

Booking process (Step-by-step)

Step 1: Visit the “Hall Booking” portal on the Academy website and select an available date and time.

Step 2: Fill out the online form and upload the institution’s official letter/identification card.

Step 3: Deposit the prescribed rent into the bank within 24 hours of booking. If payment is not made within 24 hours, the booking will be automatically cancelled.

Step 4: The deposit amount must be submitted at least one week before the program date, and the receipt or screenshot must be 

sent to the administration via email/WhatsApp.

Step 5: After the program ends, confirm that no damage has occurred and submit an application to refund the deposit.

Rules and conditions (Do’s and Don’ts)

• Smoking and alcohol consumption inside the hall are strictly prohibited

• Pasting materials on walls or using nails is not allowed

• If overtime is used, an additional hourly fee will apply

• If cancellation is required, notice must be given before the specified time; otherwise, the rent will not be refunded

Awards, Honors, and Participation Services

Nepal Academy manages various awards to honor Nepal’s academic and literary contributions.

National Poetry Festival

A notice is published every year. Interested participants may submit unpublished poems via email or physical submission. Selected poets are invited to Kathmandu and awarded.

Award nominations

For prestigious awards, the Academy forms an expert committee. From time to time, provisions may be opened that allow citizens to recommend the names of qualified individuals.

Result verification

If you have won or participated in a competition and your certificate is lost, you can obtain a copy or a verification letter from the “Records Section.”

Grievance Handling and Problem Resolution

If you face any problem while receiving services, follow this process:

Immediate resolution: Meet the section officer of the relevant division.

Written complaint: If verbal hearings do not work, submit a written application to the office of the Member Secretary.

Email complaint: Email your issue to info@nepalacademy.gov.np with the date and your contact number.

Response time: Within 3 working days for general complaints, and within 15 working days for complex academic matters.

Contact and Support Directory

Central Office: Kamaladi, Kathmandu

Help Desk: +977-1-4221283 (Extension No. 101)

Library Section: +977-1-4221241

Finance/Hall Booking Section: (Direct number available on the website)

Official Email: info@nepalacademy.gov.np

Conclusion

Nepal Academy is a living academic heritage. Making its services transparent, fair, and inclusive is the institution’s responsibility, while using those services correctly is both the right and responsibility of citizens. Students can turn the Academy’s library into a research center, and writers can use its publication service to take their creations to a national level. This guide is intended to make your journey with Nepal Academy easier and more productive.